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2026 OSHC Weekly Programming & Reflection Diary - Hard Cover Spiral Bound

Completed Program in as little as 10 minutes per day

$ 69.99 $ 34.99 Save $ 35

Complete your weekly OSHC program in as little as 10 minutes a day, with MTOP v2.0 built right in. Every spread prompts meaningful planning, critical reflection, and NQS compliance — so you walk into A&R ready, not scrambling.

Want to do better at assessment and document less? This diary is an indispensable tool for programming and reflection referencing MTOP under the NQS.

  • Completed program in as little as 10 minutes per day
  • Simplifies the cycle of planning
  • Makes the planning cycle visible to the team, families, and assessors
  • Prompts and inspires a creative, holistic program
  • Supports practice based on critical reflection
  • Has MTOP V2 at the foundation of the program
  • Facilitates intentional teaching
  • Encourages family engagement with the program
  • Includes key themes of the NQS
  • Perfect A&R tool by keeping evidence in one place
  • Many customers achieved exceeding while using
  • Simple boxed program without the constraints
  • Adaptable for each team and service
  • Includes consideration of transitions
  • Suitable for children of school age
  • Perfect for all Educators from trainees through to veterans
  • Improves communication in the room and across the service
  • Creates consistency across the service
  • Flexible for both individual and group goals within the program

"The families and community enjoy looking at the diaries."

Diary:
Size: A4 217mm Wide x 297mm Long x 30mm high .
Cover: 3mm Board with Matte Laminated Print and Gold Foiled Text
Coil : Thick Glossy Gold for easy opening and laying flat
Pages: 276 including 15 reference pages at front including NQS, MTOP, Tips for Using, Year and term planning pages, PD summaries, and more! (see flipbook) (link to anchor)
Paper: 100g woodfree paper for no show through and 2 calming colours print
Stickers: 4 pages of (count them - I'll upload) colourful gloss industry ECEC stickers including tabs for months and terms
Ribbon Bookmarks: 3 ribbons, different colours
Plastic sleeve: for holding loose papers
Double Pocket: printed with our gorgeous cover art 2 sides

Layout:
15 internal reference and summary pages including
• Your Important Information
• contacts
• Tips for Using
• NQS and MTOP Summaries
• 3 Years at a Glance
• Term Planning overview
• School Terms and Public Holidays
• Acronyms and Special Days Calendar
• Year Planner
• Space Planner
• Professional Logs
• Observation Schedule
• Birthdays

Every Month:
Month at a Glance, Programming Notes Page, Reflection Notes Page and Photos/ Drawing Page

Every Week:
A full Spread for days of the week Programming and links to MTOP Learning Guidelines
A full spread for reflections and evidence of learning including individual or group observation notes


Care:
Be careful if folding back on itself as pages or cover could tear. Do not leave in direct sunlight for extended periods as printing may fade. Covers may be cleaned with soft cloth or wipe.

OSHC Weekly Programming and Reflection Diary Training

To help you feel confident using the OSHC Weekly Programming & Reflection Diary, Butler Diaries has created a dedicated digital training guide. This guide walks you through each section, showing how the Diary supports engaging experiences, meaningful reflection, and clear compliance within Outside School Hours Care settings.

Inside the training, you’ll learn how to:

  • Navigate each weekly spread and understand how it supports intentional OSHC planning and evaluation
  • Personalise your Diary so it aligns with your service routines, session structures, and educator programming styles
  • Build consistent habits around weekly programming, analysis, and reflective practice across shifts
  • Use your Diary as an effective communication tool for teams working mornings, afternoons, and vacation care
  • Adapt the layout to suit different age groups, interests, and service contexts
  • Capture meaningful learning and evidence of the Cycle of Planning without creating unnecessary documentation
  • Apply real OSHC examples with practical tips you can use immediately in everyday practice

Other Support Available 

We continue to create OSHC-specific support materials that make documentation clearer, achievable, and aligned with MTOP v2.0. These include:

ALSO SEE HERE FOR MORE SUPPORT

  • We ship via courier and Australia Post and we have used our shipping discounted rate to be able to offer you a flat rate of only $14.99 Australia Wide (International freight is by weight) for your parcel size and shipping address.

  • In-stock orders are processed in 1-3 business days and they should be shipped to you within 1-4 days depending on your location. This can be extended during busy periods such as Christmas, Black Friday Sales (if applicable), etc.

  • For Christmas Delivery, New Year cut off dates, and Holiday Closure dates, view our Holiday Announcements page. Please note: We close over the Christmas break with a final send date provided on our Holiday Announcements page.

  • If your address is within a school which may be closed on school holidays, please provide an alternative address or let us know when you re-open so we can hold the delivery. We will not send to schools during Christmas break even if a Children's Centre is located inside the school. Please use Parcel Locker services over school holidays. Although we check orders, we may not catch every order and your package may be stolen or lost.

  • Our other Soon to be In-Stock products mean that we are expecting stock, we can have preorders to you in 4-12 days depending on the item.

  • Next year's preorders and new item pre-orders ship between September and November. Check the individual item for the pre-order estimate.

  • Non-dated items ordered with pre-order items will be held and shipped together. In stock dated products ship immediately.

  • In stock dated products ship immediately.

  • The default instruction is "Authority to Leave". If they are unable to leave the parcel, the item may be left at the nearest post office or returned back to base.

  • To ensure a hassle free delivery, give clear instructions for the postie if your address is hard to find or they need to be buzzed in.

  • If you require a signature upon delivery please let us know in the notes. This is not possible with all types of deliveries but we will let you know if not, and you may have to pay extra for this feature.

  • Deliveries occur between 8am-6pm, Monday through Friday, excluding holidays. 

We will accept returns for any reason as long as the merchandise is in perfect resalable condition in its original protective packaging and the goods are returned within 60 days after your delivery.

Please note:

  • We do not accept returns on custom items.
  • We do not accept returns of current year Diaries after 1st September. The cut off to return a current year Diary is August 31st regardless of purchase date.
  • We do not offer returns or refunds on digital products due to the nature of the product.
  • Returning items that are part of a bundle will result in the other items returning to full price as of the date of your purchase. This may result in less or no refund on return items, pending discounts provided in the bundle.

If you would like a replacement sent, please make a new order and thenproceed to your account pageto request the refund. We will consider your return request within 15 business days and send you a return label if approved. You will have 10 business days from approval to return the item. If there has been no movement in the return tracking within 10 business days, the return will be cancelled.We will give you your refund when we receive the returned goods. 

  • We will pay for return postage within Australia as long as you return the parcel in its original or similar packaging using the label we will supply to you after you fill out the form. Please note, orders outside Australia are not eligible for paid return postage and will be at your cost.

  • If you have the original packing slip, highlight your returned item/s and include it in your return. Otherwise, just a note with your order number, name and centre will be fine.

  • Once we receive the returned item/s we will issue the refund. We do not refund the original postage cost, only the price of the goods paid including any discounts.

  • All refunds will be provided as a credit to the credit card, PayPal account or other payment method (eg AfterPay) used at the time of purchase within ten (10) business days upon receipt of the returned merchandise. Alternatively, you can opt to choose store credit or direct deposit into your bank.

  • If you paid with cheques or EFT please make a note in the field which Bank, BSB, Account Number and Account Name you want the refund to go into.

REQUEST THE REFUND IN YOUR ACCOUNT AREA

Delivery: In-Stock: 2-3 days; Incoming stock: 4-12 days; International: 7-15 days; Pre-order: September-November; New Year Cut Off: Mid-Dec

  • Happiness
    Guarantee
  • 40,000+
    Educators
  • NQS & EYLF
    Mapped
  • 4.9 Star
    Reveiws

This diary helps to plan meaningful experiences/activities based on the child’s interest and curiosity. I also really like how we can also focus on monthly sustainability, and involving with the community. I can’t wait to share with my director and staff members, this will be so exciting."

This diary saves so much time, rather than just writing this on scraps of paper, piling it with other documents, which leaves it hard to find and sometimes going missing. My main focus and priority is always to program based on child’s interest more than intentional, because I want to see the children be able to explore and discover from their vision."

"I love the simplicity of the diary that everyone can use and follow! It has all the important information such as MTOP outcomes, professional development summary, critical reflection space to write in and lots more."

"The purpose of this diary is truly valuable, and how much it saves time when it comes to programming. The use of adding in the box children’s voices, their thoughts and how they find experiences really helps to program based on child’s interest, integrating their thoughts, their ideas and seeing that growth developing every week."

"Thank you for making the Butler Diary. It helps make programming and documenting less stressful and visually fun."

ALL NEW DESIGNS

Hard Cover Features

Notebook with colorful month and term tabs on a white background White notebook with gold binding and ribbon bookmarks on a white background Colorful planner stickers on a spiral-bound notebook with 'Stickers' text above. Pink plastic sleeve over a book with text 'Plastic Sleeve' on a white background a pocket with a page in it in a diary

ALL NEW DESIGNS

Hard Cover Features

This year all of our diaries contain more of your favourite features, with extra storage and more industry based stickers (including for month and term tabs!) The luxury gold binding and ribbon bookmarks provide the highest quality and durability.

Teacher in a classroom holding a notebook with children in the background
Two women in matching navy blue polos standing in a classroom with children in the background.
ECE Teacher taking notes in a classroom with children playing in the background
ECE Teacher interacting with children in a classroom setting
ECE Teacher in a classroom setting holding a book and pen
See Examples GET the training

The Planning Cycle - Made Simple Observe Assess Plan Implement Evaluate

How the Butler Diary guides you through every stage Watch, listen, notice Make sense of what you saw Program with Intention Bring the plan to life Reflect, learn, begin again

Every great program follows a cycle — observe, assess, plan, implement, evaluate. The Butler Diary is built around it. Every spread, every prompt, every section connects back to this cycle so you're never starting from scratch.

See Examples GET the training
OSHC Weekly Programming and Reflection Diary 2026 with feature callouts showing: completed in as little as 10 minutes per day, simplifies compliance, two ribbon bookmarks, birthday chart, diary and framework stickers, cycle of planning training available, internal pocket, prompts and inspires, embeds critical reflection, and facilitates intentional teaching.

Is this for me?

  • Evidence against the NQS, regs and the law
  • Helps with Quality Improvement
  • Less paperwork, photocopying and filing
  • All in one place
  • Easy to use

Who is this diary for?

  • OSHC Room Leaders & Educators
  • Before School Hours Care, Out of School Hours Care and Vacation Care

Are you an Educational Leader? See our Educational Leader Diary

Download PDF

How the Diary helps with compliance

The OSHC Weekly Programming and Reflection Diary:

  • Supports you in making decisions around the EYLF and MTOP Frameworks,
  • Considers Erikson, Piaget, Vygotsky, Gardner, Bronfenbrenner, and Montessori in its design,
  • Planning boxes prompt physical, social, emotional, cognitive, and language experiences, which are also linked to milestones and MTOP outcomes.
  • Links with the three exceeding themes; Embedded in Service Operations, Informed by Critical Reflection, and Shaped by Meaningful Engagement with Families and Community.
  • Applies the National Quality Standards, The OSHC Weekly Programming and Reflection Diary covers:
    • 1.1.1 Approved Learning Framework
    • 1.1.2 Child-centred
    • 1.1.3 Program learning opportunities
    • 1.2.1 Intentional teaching
    • 1.2.2 Responsive teaching and scaffolding
    • 1.2.3 Child directed learning
    • 1.3.1 Assessment and planning cycle
    • 1.3.2 Critical reflection
    • 1.3.3 Information for families
    • 2.2.3 Child protection
    • 3.1.1 Fit for purpose
    • 3.1.2 Upkeep
    • 3.2.1 Inclusive environment
    • 3.2.2 Resources support play-based learning
    • 3.2.3 Environmentally responsible
    • 4.2.1 Staffing arrangements
    • 4.2.2 Professional standards
    • 5.2.1 Collaborative learning
    • 6.1.2 Parent views are respected
    • 7.2.1 Continuous improvement

See our Compliance Information Factsheet  designed to support you in identifying, reflecting on, and documenting how your service operations and practices are linked to frameworks, NQS, theorists, developmental milestones, and exceeding themes.

Take a look inside

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FAQ

Here are the answers to some frequently asked questions

The OSHC Programming Diary uses My Time, Our Place for school aged children and its box prompts have been designed with ACECQA OSHC documentation requirements of an educational program that supports active, passive, structure, and spontaneous activities in both the indoor and outdoor environments. It makes the planning cycle visible and makes it easy for all children to participate in the program.

The OSHC Weekly Programming and Reflection Diary has been designed using the My Time, Our Place Framework for school aged children. The box prompts are built to prompt learning for older children that is relevant and values a holistic view of the child. The prompts are specifically designed to build a program for children 5 through to 13 years that supports active, passive, structure, and spontaneous activities in both the indoor and outdoor environments.

No, you are only required to document the educational program for these school aged children and to show how each individual child’s strengths, ideas, abilities, and interested have formed the program and are progressing across learning outcomes. You can use the observation tracker in the reflection spread to note group observations that have been captured (via photograph, notes, programmed experiences, or observations if you choose) to show how your program is considering each and every child or to note a particular learning outcome you’ve observed being achieved by a child. (check your most recent state's regs regarding this)

"Each diary that we use is laid out in such a way that ALL compliance and record keeping is there - it simply needs to be filled out - each individual diary ticks all the compliance boxes - all the educators have to do is fill them out - it is really simple and easy to understand - This ensures everything is easy to find and on show for spot checks etc. Also no need to go back and fill in missing gaps as everything is there."

Common feedback that we hear is that our Diaries keep everything is one place. With the pressure of Assessment and Rating and so much paperwork, it can make staying organised difficult. We reduce compliance confusion and support you in keeping everything together - particularly handy now with reduced time notices before A&R now in effect.

Check out this full page of resources to further support you when using this diary.

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The OSHC Weekly Programming and Reflection Diary for MTOP in the Child Artist Cover

2026 OSHC Weekly Programming & Reflection Diary - Hard Cover Spiral Bound

★★★★★
33 reviews | 💬No questions

$ 69.99 $ 34.99

Download the eBook

Download the eBook of programming and reflection examples from our customers.

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Acknowledgement of Country

Butler Diaries acknowledges and pays respect to the past, present and future Traditional Custodians and Elders of this nation and the continuation of cultural, spiritual and educational practices of Aboriginal and Torres Strait Islander peoples.

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