A4 Undated Log

Family Day Care Co-ordinator Diary

Name: Family Day Care Co-ordinator Diary
Brand: Butler Diaries Pty Ltd
SKU: FDC-COORD-SC
Price: 69.99 AUD
Availability: InStock

Flexible non-dated version

$ 69.99

A flexible, undated Co-ordinator Diary that gives you a structured system for managing visits, compliance tracking, educator support, and planning — whether you work one day a week or seven. A practical, professional companion for one of ECEC's most varied and demanding roles.

Are you a Family Day Care Coordinator? Meet the Family Day Care Coordinator Diary.

This undated log provides flexibility whether you work 1 day through to 7.

Create a great head start on all your compliance paperwork and needs in preparation for assessment time with Butler Diaries. Our diary is an indispensable tool for record-keeping and planning for compliance under the NQS.

Use this diary along with the FDC Co-ordinator Excursion Approval Duplicate Book.

Diary:
Size: A4 217mm Wide x 297mm Long x 30mm high .
Cover: 3mm Board with Gloss Laminated Print
Coil: Thick Glossy Gold for easy opening and laying flat
Pages: 328 including 10 reference pages and 25 educator profile pages at front (see flipbook)
Paper: 100g woodfree paper for no show through andblack print
Stickers: 4 pages of colourful gloss industry ECEC stickers
Ribbon Bookmarks: 1 ribbon
Plastic ziplock bag: for holding loose papers
Pocket: for holding more loose papers

Layout:
10 internal reference and summary pages including
• Your Important Information
• NQS, EYLFand MTOP Summaries
• EYLF & QKLG Relationship
• Records to be kept at a FDC
• Term Planning overview
• Co-ordinator Personal Golas and notes
• Perpetual Year Planner

Every Day (non-dated)
• Space for day of week and date
• Strat time and finish time
• Travel record
• Home visit or phonecall reocord
• Follow-ups from past visits
• Training/meetings
• To Do
• Documents/equipment to be dropped off/picked up

FDC Co-ordinator Diary Training

To support confident oversight, clear communication, and streamlined compliance across your Family Day Care scheme, Butler Diaries has created a dedicated digital training guide for the Family Day Care Co-ordinator Diary. This training is designed to help you use the Diary with clarity and purpose as you supervise, mentor, and support educators in meeting regulatory requirements.

Inside the training, you’ll learn how to:

Navigate each section of the Co-ordinator Diary and understand how it supports monitoring, communication, and compliance
Personalise your Diary to reflect your scheme structure, educator caseload, and visit routines
Build consistent habits around home visits, observations, follow-up actions, and reflective notes
Use the Diary as a communication and accountability tool between co-ordinators, educators, and service leadership
Adapt Diary sections to suit the unique needs of your scheme and the diverse environments you support
Capture strong evidence for NQS, EYLF v2.0, MTOP v2.0, and service policies without creating added documentation pressure
Apply practical, real-world examples from active FDC settings to support confident coordination and clear record-keeping

Other Support Available for the FDC Co-ordinator Diary

We ship via courier and Australia Post and we have used our shipping discounted rate to be able to offer you a flat rate of only $14.99 Australia Wide (International freight is by weight) for your parcel size and shipping address.

In-stock orders are processed in 1-3 business days and they should be shipped to you within 1-4 days depending on your location. This can be extended during busy periods such as Christmas, Black Friday Sales (if applicable), etc.

For delivery estimates, you can view Australia Post's domestic parcels delivery estimator for shipping times. Please note: These do not include processing and packing time.

For Christmas Delivery, New Year cut off dates, and Holiday Closure dates, view our Holiday Announcements page. Please note: We close over the Christmas break with a final send date provided on our Holiday Announcements page.

If your address is within a school which may be closed on school holidays, please provide an alternative address or let us know when you re-open so we can hold the delivery. We will not send to schools during Christmas break even if a Children's Centre is located inside the school. Please use Parcel Locker services over school holidays. Although we check orders, we may not catch every order and your package may be stolen or lost.

Our other Soon to be In-Stock products mean that we are expecting stock, we can have preorders to you in 4-12 days depending on the item.

Next year's preorders and new item pre-orders ship between September and November. Check the individual item for the pre-order estimate.

Non-dated items ordered with pre-order items will be held and shipped together.

In stock dated products ship immediately.
The default instruction is "Authority to Leave". If they are unable to leave the parcel, the item may be left at the nearest post office or returned back to base.
To ensure a hassle free delivery, give clear instructions for the postie if your address is hard to find or they need to be buzzed in.
If you require a signature upon delivery please let us know in the notes. This is not possible with all types of deliveries but we will let you know if not, and you may have to pay extra for this feature.
Deliveries occur between 8am-6pm, Monday through Friday, excluding holidays.

We will accept returns for any reason as long as the merchandise is in perfect resalable condition in its original protective packaging and the goods are returned within 60 days after your delivery.

Please note:

We do not accept returns on custom items.
We do not accept returns of current year Diaries after 1st September. The cut off to return a current year Diary is August 31st regardless of purchase date.
We do not offer returns or refunds on digital products due to the nature of the product.
We do not offer returns or refunds on pens, highlighters, and other stationery.
We do not offer returns on gifts with purchase or free items.
Returning items that are part of a bundle will result in the other items returning to full price as of the date of your purchase. This may result in less or no refund on return items, pending discounts provided in the bundle.

If you would like a replacement sent, please make a new order and then proceed to your account page to request the refund. We will consider your return request within 15 business days and send you a return label if approved. You will have 10 business days from approval to return the item. If there has been no movement in the return tracking within 10 business days, the return will be cancelled.We will give you your refund when we receive the returned goods.

We will pay for return postage within Australia for any full-priced item purchased, as long as you return the parcel in its original or similar packaging using the label we will supply to you after you fill out the form. Please note, orders outside Australia and any sale items discounted 20% or higher (including Australian orders) are not eligible for paid return postage and will be at your cost.
If you have the original packing slip, highlight your returned item/s and include it in your return. Otherwise, just a note with your order number, name and centre will be fine.

Once we receive the returned item/s we will issue the refund. We do not refund the original postage cost, only the price of the goods paid including any discounts.
All refunds will be provided as a credit to the credit card, PayPal account or other payment method (eg AfterPay) used at the time of purchase within ten (10) business days upon receipt of the returned merchandise. Alternatively, you can opt to choose store credit or direct deposit into your bank.
If you paid with cheques or EFT please make a note in the field which Bank, BSB, Account Number and Account Name you want the refund to go into.

REQUEST THE REFUND IN YOUR ACCOUNT AREA

Delivery: In-Stock: 2-3 days; Incoming stock: 4-12 days; International: 7-15 days; Pre-order: September-November; New Year Cut Off: Mid-Dec

Happiness
Guarantee
40,000+
Educators
NQS & EYLF
Mapped
4.9 Star
Reviews

Professional Development Log Book with gold text on a light gray background

2026 Nominated Supervisor Diary with digital kit and training materials on a white background

"Thank you. Very impressive. Just what we needed."

ALL NEW DESIGNS

Hard Cover Features

Notebook with colorful month and term tabs on a white background

White notebook with gold binding and ribbon bookmarks on a white background

Colorful planner stickers on a spiral-bound notebook with 'Stickers' text above.

Pink plastic sleeve over a book with text 'Plastic Sleeve' on a white background

ALL NEW DESIGNS

Hard Cover Features

This year all of our diaries contain more of your favourite features, with extra storage and more industry based stickers (including for month and term tabs!) The luxury gold binding and ribbon bookmarks provide the highest quality and durability.

Is this for me?

Evidence against the NQS, regs and the law
Helps with Quality Improvement
Less paperwork, photocopying and filing
All in one place
Easy to use

Who is this diary for?

Family Day Care Schemes and Services Providers
Family Day Care Co-ordinators or Nominated Supervisors

Are you an Educational Leader? See our Educational Leader Diary

Are you a Nominated Supervisor? See our Nominated Supervisor Diaries

Download PDF

How the Family Day Care Co-ordinator Diary helps with compliance

The Family Day Care Co-ordinator Diary:

Supports you in making decisions around the EYLF and MTOP Frameworks,

Considers Dewey, Bronfenbrenner, and NQS in its design,

Prompts you in the National Quality Standards that encourage physical, social, emotional, cognitive, and language development,

Links with the three exceeding themes; Embedded in Service Operations, Informed by Critical Reflection, and Shaped by Meaningful Engagement with Families and Community.

Applies the National Quality Standards, The Family Day Care Co-ordinator Diary Covers:

1.1.1 Approved Learning Framework

1.1.2 Child-centred

1.3.1 Assessment and planning cycle

1.3.3 Information for families

2.2.3 Child protection

3.2.3 Environmentally responsible

4.1.1 Organisation of educators

4.1.2 Continuity of staff

4.2.1 Professional collaboration

4.2.2 Professional standards

6.1.1 Engagement with service

6.1.2 Parent views are respected

6.2.1 Transitions

6.2.3 Community engagement

7.1.2 Management systems

7.1.3 Roles and responsibilities

7.2.1 Continuous improvement

7.2.3 Development of professionals

See our Compliance Information Factsheet (next tab) designed to support you in identifying, reflecting on, and documenting how your service operations and practices are linked to frameworks, NQS, theorists, developmental milestones, and exceeding themes.

Take a look inside

FAQ

Here are the answers to some frequently asked questions

Yes. The diary includes dedicated space to track visits, observations, compliance notes, risk assessments, and follow-up actions.

Absolutely. The diary allows you to record mentoring discussions, professional support needs, improvement actions, and follow-up dates — all essential for demonstrating ongoing oversight.

Yes. The diary is built for high-volume use with an undated format, making it suitable for Co-ordinators in both small schemes working only a few days and larger services managing many educators. Some larger schemes may even use two pages to a day depending on how busy their role is.

The Diary is undated, giving you the flexibility to start any time and not waste any pages, whether you work 1 day or 7, need 1 page over 3 days, or 2 pages over 1 day.

These resources are great places to get your questions answered. You can also always get in touch if you can’t find your answer below.

Training Portal
Join our Facebook Support Group for exclusive support and freebies for our customers
Check out Butler Buzz for tips on your role, practice, documentation, cheat sheets and more
Visit our Help Centre to get more FAQs answered
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