Here's we take a look at the Children's Centre Diary to see how it can be used to streamline your admin and help manage your office.
Day Pages of the Children's Service Diary
Care Management
The first boxes on the day spread are the 'Children Absent / Reason' and 'Occasional Care Booked'. These serve as a quick reference and can be utilised by all staff to record changes in children's booking as received by phone, message or email.
When recorded in advance, it provides a great note to help manage changes to the roster and staff needed.
Records of Responsible Person on Duty
Services are required to keep a record of Responsible Person's on duty which includes the Nominated Supervisor and Responsible Persons. This sign in space keeps a record for A&R and helps staff identify the Responsible Person on duty at that time.
Meetings/Orientations/Training
As meetings, orientations or training is booked, if noted in your Diary, it will allow for planning for ratios to support the staff member getting time off the floor. It's also a great reminder to book the training required of each staff member.
Staff Away/ Shift Changes
Managing the roster can be one of the most difficult office jobs. Keeping a record of changes to the roster or noting staff away will support overall planning of the service.
General Correspondence and To Do
With constant communication from staff, community, and families and a million compliance requirements, the correspondence and to do list of a service builds quickly. This space makes sure nothing is forgotten by making sure it is written down as it occurs.
Getting the Most from the Day Pages of the Children's Centre Diary
This Diary works well as an Office Diary that is open in a shared space and works as a communication tool amongst all staff. As staff receive information on staff away, an occasional care booked or other important general correspondence that needs to be noted, they can record it in the Children's Centre Diary ensuring all staff receive the message.
Keeping the Children's Centre Diary as an open communication space for the team helps keep records for assessment and rating, ensures things aren't forgotten and makes sure everyone is on the same page. Communication is the key to smooth operations and is made easy with this Diary.
Weekend Spread of the Children's Centre Diary
Reflections from Last Week
General reflections can be made here by anyone in the team noticing a practice that could be improved. These reflections will allow for goal setting and continuous quality improvement across the service's operations.
Goals for Next Week
Turn your team's reflections and observations into goals that the team can work on together.
Monthly Pages in the Children's Service Diary
You can capture your monthly staff meeting notes in the Meeting Notes page that is included every month. Start pre-planning the Agenda from your reflections and notes on your operations throughout the month.
Use the monthly Notes page to record any other information you may need.
Front Pages in the Children's Centre Diary
You'll have helpful support and summary pages on NQS, ALFs, school terms, diversity calendar, reporting requirements, and more.
You also have an immunisation register, quality improvement overview and professional development summary. To see everything included in the Front Pages, download the Compliance eBook at the end of this blog.
Customer Examples
Weekly Children's Centre Diary
For those that don't need whole day pages, we've created the weekly version of the Children's Centre Diary.
I have a Question...
Questions? We have a range of support!
Join our newsletter for support articles and keep an eye on our blog, we often include additional examples, tips and support.
You can also download the compliance eBooks from the Hard Cover Product Pages. You can download the Children's Centre Diary Compliance eBook here.
You can of course always email us at info@butlerdiaries.com and we'd be happy to answer any questions you have!
