In today's digital age, it's easy to assume that using software is always the best option for managing a business. However, for trade businesses, there are still many benefits to using a physical diary over digital software.
Here are some reasons why trade businesses may benefit from using a diary.
1) Easy to Use
Diaries are easy to use, and there's no need to worry about any technical issues. All you need is a pen and paper, and you're good to go. There's no need to worry about internet connectivity or software updates, which can be a hassle.
2) Greater Flexibility
Using a tailored Diary designed for you gives you greater flexibility when it comes to keeping your documentation organised. Butler Diaries have The Tradie Diary designed specifically for Australian Tradie Businesses to capture the information they need such as:
- Jobs today log,
- Prestart notes,
- Day log of work carried out and any variations,
- Client and supplier communication,
- Staff and subbies on site, and
- Materials and deliveries.
Diaries are cost-effective and don't require any ongoing subscription fees or maintenance costs. A Diary can cost you less than a 1 month subscription and lasts you for the entire 12 months.
4) Greater Privacy
Using a diary provides greater privacy, as you don't have to worry about any data breaches or cyber threats. You're in complete control of your diary, and you can keep it locked away when not in use.
5) Better Memory Retention
Studies have shown that writing things down can help improve memory retention. When you write something down, you're more likely to remember it than if you just type it into a computer. This can be particularly helpful for trade businesses, as you may need to remember specific details about clients, projects, and tasks.
6) More Personal Touch
Using a diary can also provide a more personal touch to your business. When you meet with clients or colleagues, you can have specific notes on their project or goal, this can help build trust and strengthen relationships.
7) Helps with Time Management
Using a diary can also help with time management, as you can easily see your schedule and prioritise tasks. You can also keep reminders for important deadlines, meetings, and events.
8) Not Impacted by Reception
Many Tradies will have faced working in areas with little to no reception. This can mean you are leaving documentation until the end of the day when things may be forgotten or when you should be getting some much needed R&R. Your Diary is with you everywhere and doesn't rely on reception to do what you need it to.
9) Keeps your Business Safe
With a tailored Diary that includes pre-start and safety notes, you can protect your business from unwanted WorkCover claims. You'll have a daily record of the safety measures in place.
10) Written Evidence
A Diary provides you written evidence of your communications with clients and any variations requested on projects. This provides you a layer of protection in the case of legal proceedings or disagreements. You can even take your protection one step further and ask your customers to sign your notes on variations or requests made outside the original quote so there can be no confusion in the future.
While digital software may seem like the most convenient option, there are still many benefits to using a physical diary for trade businesses. So if you're a trade business owner, consider pairing technology with a diary to manage your day-to-day tasks and stay organised.
And if you want a Diary specifically tailored to your profession, check out The Tradie Diary.