Incident, injury, trauma and illness record

Education and Care Services National Regulations

Current version for 1 March 2016

Chapter 4  Part 4.2  Division 2  Regulation 87 - Incident, injury, trauma and illness record

Type of record: Incident, injury, trauma and illness record

Responsibility: Approved provider and Family day care educator

Timeframe: Until the child is 25 years old

Reference: Regulations 87, 183

 

(1)  The approved provider of an education and care service must ensure that an incident, injury, trauma and illness record is kept in accordance with this regulation.

(2)  A family day care educator must keep an incident, injury, trauma and illness record in accordance with this regulation.

(3)  The incident, injury, trauma and illness record must include—

(a)  details of any incident in relation to a child or injury received by a child or trauma to which a child has been subjected while being educated and cared for by the education and care service or the family day care educator, including—

(i)  the name and age of the child; and

(ii)  the circumstances leading to the incident, injury or trauma; and

(iii)  the time and date the incident occurred, the injury was received or the child was subjected to the trauma;

(b)  details of any illness which becomes apparent while the child is being educated and cared for by the education and care service or the family day care educator including—

(i)  the name and age of the child; and

(ii)  the relevant circumstances surrounding the child becoming ill and any apparent symptoms; and

(iii)  the time and date of the apparent onset of the illness;

(c)  details of the action taken by the education and care service or family day care educator in relation to any incident, injury, trauma or illness which a child has suffered while being educated and cared for by the education and care service or family day care educator, including—

(i)  any medication administered or first aid provided; and

(ii)  any medical personnel contacted;

(d)  details of any person who witnessed the incident, injury or trauma;

(e)  the name of any person—

(i)  whom the education and care service notified or attempted to notify, of any incident, injury, trauma or illness which a child has suffered while being educated and cared for by the education and care service or family day care educator; and

(ii)  the time and date of the notifications or attempted notifications;

(f)  the name and signature of the person making an entry in the record, and the time and date that the entry was made.

(4)  The information referred to in subregulation (3) must be included in the incident, injury, trauma and illness record as soon as practicable, but not later than 24 hours after the incident, injury or trauma, or the onset of the illness.